Generative Artificial Intelligence (AI) Policy
The Asian Journal of Engineering and Applied Technology (AJEAT) requires transparency, human accountability, confidentiality, and research integrity in the use of generative artificial intelligence (GenAI) and AI-assisted tools. The policy applies to authors, reviewers, editors, and others involved in manuscript preparation, peer review, editorial assessment, and publication.
1. AI Use by Authors
Authors may use GenAI or AI-assisted tools for limited assistive purposes such as language refinement, text organisation, coding assistance, data-visualisation support, or other clearly disclosed research-support tasks. Such use must not replace human scholarly judgement, verification, interpretation, or responsibility.
Authors remain responsible for the manuscript’s accuracy, originality, references, permissions, analysis, interpretation, conclusions, and overall integrity. Relevant integrity requirements are set out in the Publication Ethics & Publication Malpractice Statement.
2. AI Authorship Prohibition
AI tools, large language models, chatbots, and other non-human systems must not be listed as authors or co-authors. Authorship requires human responsibility and accountability for the submitted and published work.
3. Disclosure Requirements
Substantive use of GenAI or AI-assisted tools must be disclosed in the manuscript or accompanying declarations. The disclosure should identify the tool and explain its purpose sufficiently for editors and readers to understand its contribution. Routine spelling or grammar checking that does not generate substantive content need not be disclosed unless the submission system specifically requires it.
4. AI-Generated Images, Data, References, and Research Content
AI tools must not be used to fabricate, falsify, or misleadingly manipulate research data, results, images, references, quotations, or evidence. AI-generated references, quotations, factual claims, and research content must be verified against reliable original sources before inclusion.
Where AI-assisted tools are used for figures, images, visualisations, code, or data-related outputs, the material must accurately represent the underlying research and must not create, remove, obscure, or alter information in a misleading way. Copyright and permissions should also be checked against the Copyright & Licensing Policy.
5. AI Use by Reviewers
Peer review remains a human responsibility. Reviewers must exercise their own scholarly judgement and remain accountable for their review reports. Reviewers must not upload unpublished manuscripts, figures, supplementary files, reports, author information, or other confidential editorial material to publicly accessible GenAI systems or services whose data-handling terms could compromise confidentiality.
6. AI Use by Editors
Editorial assessment and publication decisions must remain human decisions. Editors may not delegate acceptance, rejection, reviewer selection, ethical judgement, or other substantive editorial decisions to an AI system. Editors must protect confidential manuscript and review material in accordance with the Peer Review Process and Privacy Policy.
7. Confidentiality of Manuscripts Uploaded to AI Systems
Unpublished manuscripts and related editorial records are confidential. Authors, reviewers, editors, and journal staff must consider an AI service’s confidentiality, data-retention, reuse, and disclosure terms before entering manuscript-related content. Reviewers and editors must not upload confidential manuscript or peer-review material to publicly accessible AI systems.
Authors should also avoid entering confidential third-party information, personal or sensitive data, copyrighted material, or other restricted content into AI systems when doing so would breach legal, ethical, contractual, privacy, or confidentiality obligations.
8. Human Accountability and Verification
Use of AI does not reduce or transfer responsibility. Authors must verify AI-assisted content before submission; reviewers remain responsible for the integrity and independence of their assessments; and editors remain responsible for editorial decisions and protection of journal standards and confidentiality.
9. Non-Compliance
Failure to comply with this policy may be treated as a publication-ethics concern under the Publication Ethics & Publication Malpractice Statement and, where relevant after publication, the Post-Publication and Accountability Policy. Action depends on the nature and seriousness of the concern.
